Presentasi UKK

How ho incoming mail handling procedure                                        I

Definitaion incoming mail is a mail that received by an organization from orher organisarion

There is two kind of handling incoming mail , such as :

1.      Agenda book system

Is a bool thet notices all incoming and out mail In one year

v  There is three kind of agenda book , that is :

1.      Indicidual agenda book

2.      Couple agenda book

3.      Twin agenda book

v  The system of the procedur incoming mail agenda book , that is :

1.      The reqeve of mail

2.      Divided mail

3.      Norices of mail

4.      Direction of mail

5.      Delivering mail

6.      Saving mail

2.      The control card system or new design system

Is a filling paper thet use to norices the mail

v  The system of the procedure important incoming mail control card, that is :

1.      The received mail

2.      Notices of mail

3.      Direction and controller of mail

4.      Delivering mail to the unit proses

5.      The saving or arranging archive

Conclusion :

                       The good procedure of handling archive can help the saving and founding back the archive.

Clerical worker in the future                                                                 II

Definition of secretary is a someone thet help mayor of interprise to prepare letter , receive the guest , manage the schedule and reming the bos about the duty and agreemen.

Condition to be a secretary

1.      Have a education and wide knowledge about organization and interprise managemen in bussiniss world.

2.      Have a skill , that is :

v  Have a linguistic skill especially English

v  Afford to use office mechine with the application

v  Affor to communicate with good

Job of secretary, that is :

1.      Delivering the information to boss

2.      Manage the receive of guest for boss

3.      Manage the schelude or activit

Conclusion :

                    Secretary is should has good skill and can forward an organization.

How to become a professional clerical worker                                   III

Professional worker

1.      Show the respect

With always on time or dicipline time

2.      Kind and always responsibility

Always be priority of job that already be ask

3.      Manage the job based on schelude

Afford to finish comppletly job on time

4.      Keep the secret

Should afford to keep interprise secret and the bos personal secret

Something that should hace by professional worker

1.      Wide knowledge

2.      Skill

3.      Attitude

Conclusion :

A professional worker very needed in every interprise because have a discipline attitude and responsibility.

How to handling telephone                                                                   IV

Steps to handling incoming call, that is :

1.      If you heard a telephone ring, take the call

2.      Take the call with the left hand and the right hand handling the stationary

3.      Answer that telephone with clearly, short and polite prevent to answer with “HALO”

4.      Notices all text that caller said

5.      If there is a unclearly world, ask the caller to repeat it again

6.      Don’t close the telephone before the caller ending the conversation

Steps to handling outcoming all, that is :

1.      Prepare papper and pen

2.      Decided the number with take the telephone handier

3.      Then, push the telephone number

4.      After connected , say greeting and talking what want to sold

5.      If the speaker finish, put back the telephone handier on the right position

Conclusion :

The handling of telephone with good very needed to prevent all kind of miss cimunication in good personal communication or official

How to heandling meeting                                                                     V

Hal –hal yang harus dipersiapkan saat melakukan meeting :

1.      Decided the purpose of meeting

Note the purpose of meeting or agenda

2.      Prepare participants meeting

Preparing the incitarion concept properly

3.      Prepare the room

One from many thing that can do in meeting is to prepare room where the meeting will be held

4.      Make event listing

If this thing will be discuseed on the next meeting, so on the meeting must be make and arrang with sistemaris with make some key poin in program line

5.      Prepare meeting material

The some time like prepare incitation to meeting participant, so you should prepare materials that use in the meeting

6.      Prepare equipment meeting

In the held of meeting, usually need the equipment for writing

7.      Sending the meeting result

After the meeting, you can ask notulen is meeting note and give the result

Conclussion :

Before haled a meeting, prepare all thing . so the meeting can held properly and success